Virtual office spaces help your SME or start-up reduce overhead costs, expand its reach, and increase profits. A virtual office operates online, allowing users to manage their operations from their home or on the go. According to Fortune, 4.3 million American residents work from home nearly all the time. Despite the numerous benefits of a virtual office, setting it up can be a difficult task. Here are steps to help you start structuring your virtual office.

Outline Your Plan

Develop a business plan and incorporate the specific needs of your business. Things to include in the plan:

  • Company description
  • Executive summary
  • Competitor and industry analysis
  • Management and organizational structure breakdown
  • Sales and marketing strategy
  • Products and services you will provide
  • Financial and budget projections

Hire the Relevant People

Working from a virtual office gives you access to a vast talent pool. While you can recruit people from across the world, focus on hiring the right people for your needs. Remember, a virtual office is not ideal for everybody. Determine whether you will hire people for specific tasks or outsource them to a virtual assistant. Here are characteristics to look out for when hiring a virtual worker:

  • Ability to focus and prioritize
  • Excellent written communication skills
  • High intrinsic motivation levels

Create an Office Address and Phone System

There are many virtual office phone companies that can offer you virtual office spaces address and phone numbers. Having office landlines and a physical address give your business a professional image.

Register a Domain Name and an Email Address

If you are still using a Gmail account, consider converting your email extension to the company domain. A domain name is a hostname that helps identify your website online. You can get cost-friendly internet domain registration from providers like

Embrace the Right Tools

Choosing the right tools like reliable internet and functional computers ensures your team is well equipped. Choose the ideal software solutions based on the nature of your business. Some of these solutions include:

  • Invoicing and billing
  • Document management and file-sharing system
  • Productivity management
  • Backup and recovery

Structuring your virtual office spaces doesn’t have to be a complex task. Use these steps to create the ideal environment where your employees will work comfortably. Are you struggling to develop your virtual office? Call us now, and we will be glad to assist.